Class Admin Form Guidelines Copy

There are 270 + classes taking place at MOVE IT 2022. Please read these guidelines to help make things run smoothly and keep everyone safe at the show.

All confirmed artists participating in MOVE IT 2022 will be sent a username and password to their unique Contributer Zone. This one stop shop is for all artists, companies and exhibitors delivering content at MOVE IT, and allows them to complete all administration, technical, online profiles and ticketing requests in one place. Please adhere to deadlines for completing this content otherwise you are at risk of being pulled from the show.

YOUR CLASSES

Sessions are designed to give a taste of a particular style/technique/routine rather than an in-depth class, ideally leaving guests wanting more!

Visitors will book classes online prior to the show at a variable cost (see below). This covers the room rental, building of the studios, AV hire, dance floor hire and advanced booking and ticket distribution.

DANCE CLASSES

Location: main show floor & Riverside studios (upstairs).

Capacity: varied, from 70 to 200 people. The space you are allocated will be suitable for the class capacity. 

Class length: 45 minutes – 1 hour

Equipment provided: 1x headset microphone, 1x small raised stage (approx. 2.5m x 2.5m and raised 0.7m off the floor). The studios are temporary structures and there are no mirrors or ballet barres available. There will be basic loud speakers and a CD player/iPod connection available to play music. A technician will show you how to use the equipment before you start.

MOVE IT PRO HARLEQUIN MASTERCLASS STUDIO /INTENSIVES/CHOREO LAB

Location: Riverside Studios (upstairs)

Capacity: 35 people

Class length: 1 hour – 3 hours (slightly longer than regular classes to allow for more in-depth study)

Equipment provided: 1x headset microphone, Basic loud speakers and a CD player/iPod connection will be available to play music. A technician will show you how to use the equipment before you start. The Harlequin Masterclass Studio has a fully sprung Harlequin dancefloor.

PERFORMING ARTS WORKSHOPS

Location: Riverside Studios (upstairs)

Capacity: 35 people

Class length: 45 minutes

Equipment provided: A dancefloor, a keyboard, basic loud speakers and a CD player/iPod connection will be available to play music. This is a quiet and intimate space designed for practical workshops, a raised stage is not provided.

‘INSPIRED BY’ CLASSES

Inspired by classes are very popular, as people get very excited to learn a routine inspired by their favourite show, artist or movie. Therefore it’s important to deliver a class using music from and moves inspired by the given theme. Failing to do this will result in some very disappointed participants!

SAFE PRACTICE

MOVE IT takes the safety and enjoyment of our teachers and visitors very seriously. In order to provide the best experience in your class please ensure:

➤ You prepare a class which demonstrates your teaching style and quality to the best of your ability.

➤ You bring sufficient assistants to support you in teaching and brief them properly on what you want them to do in the studio.

➤ At the start of the class introduce yourself, your work, style and what you expect.

➤ You must ask participants to let you know before the class starts if they are suffering from any injuries/illnesses or are pregnant. Please give direction to those individuals accordingly.

➤ That all dancers wear appropriate footwear. MOVE IT does not allow barefoot participation apart from in the Harlequin MOVE IT PRO masterclass studio

➤ Remind dancers to hydrate themselves regularly, take rest when required and to notify a member of MOVE IT staff if they are feeling unwell or faint.

➤ Your public Liability insurance is current. This will be checked.

➤ It is imperative that you provide us with your DBS number without this you will not be able to teach your class.

➤ All teachers are expected to read and agree to the risks as set out in the MOVE IT risk assessment. You must declare any additional risks and if you are unsure please speak to a member of the creative team.

HOW YOUR CLASS IS ADVERTISED

Please check the level and description of each of your classes and deliver a class you feel is suitable for that level and in line with the description you have agreed with the programming team.

Be aware that some class participants may be disabled, be prepared to adjust your session to accommodate this.

If you wish to read further please visit the Shape Arts website for additional resources (www.shapearts.org.uk).

UNDER 5’s / UNDER 10’s / UNDER 16’s – Classes can cover a range of different dance styles and levels, but have been designed specifically for younger dancers. Under 5’s classes involve parent/guardian participation.

BEGINNER – Classes are suitable for all ages, including older learners and those who have very little/no previous experience in dance.

INTERMEDIATE – Classes are for those looking to hone their technique in a particular genre, or those who are more experienced dancers wanting to try a new style. This level is also suitable for dancers who’ve attended beginner’s classes and feel ready to push themselves.

ADVANCED – Classes are perfect for advanced dancers who are confident in picking up choreography at a fast pace, and who are looking to work on their precision and technique.

PROFESSIONAL – These classes are for dancers who have completed at least three years of full-time dance training and are currently working as professional artists in their own right. They are designed to enhance the core skills required for a performance career, to refine expressive abilities and develop physical endurance. Recent graduates are also welcome.

TEACHER (PROVIDING CPD / TRAINING FOR TEACHERS) – Specifically targeted at educators, these classes offer professional development in a range of areas including: strategies for teaching, insights into works featured on GCSE/A-Level syllabi, and how to prepare your students for auditions.

OPEN – Classes are suitable for participants aged 12+ of all levels. Complete beginners are welcome, as well as experienced dancers looking to try something new. Be prepared to adapt your session to the range of participants you have in front of you.

As a teacher at MOVE IT 2022, you will have access to a fantastic package of marketing and promotional benefits to help you raise your profile, connect to new audiences and build your business. The MOVE IT Teachers Package is worth a minimum of £2,300 and includes:

➤ Your class listed in our official show guide given to every visitor on arrival at the show (c. 18,000 printed)

➤ Each teacher has their own editable profile on the MOVE IT website with a URL directing people to your website

➤ With studio capacities ranging from 35 – 200 passionate dancers in one class, MOVE IT offers the chance for you to reach new people, network and generate new business. It is a great opportunity to connect with the public, increase your regular class numbers and book new teaching or choreography jobs. Just as you are looking to develop your business at MOVE IT, other organisations are looking for new artists to work with

➤ You will have a bespoke artist profile on the MOVE IT website which is seen by over 185,000 unique users every year! On your profile page you’ll have the option to upload text , images, video and weblinks

➤ Reach 150,000+ highly engaged followers through our social media and email campaigns leading up to the event

➤ Launch new content and promote this inside your class alongside discounts, flyers, posters etc.

➤ NEW FOR 2022 is a financial contribution for all classes taught at the show. For standard classes, teachers will receive 60p per ticket sold for their class, so if you teach a class with a capacity of 166 you would receive £99.60 if it sold out. All classes at MOVE IT have a financial contribution that is payable against the number of tickets sold, but in the case of classes submitted by brands, educational establishments or large subsidised companies the monies will be paid to the organisation and not the individual teacher. We will require you to provide your bank details in advance of the show. Alternatively your contribution can be donated to our official charity partner Danceaid. The Creative Team have the autonomy to programme classes in any studio size they deem suitable, it is not possible to request a specific capacity studio.

➤ Independent teachers* will also have the option to list their upcoming classes (outside of MOVE IT) on their profile. This will also be displayed in a dedicated calendar of events

➤ NEW FOR 2022 Independent teachers* will be given a free entry to MOVE IT’s first Dance Teacher Training Event happening in 2022. This event has been designed to provide you with inspiration, facts and solutions to apply to your teaching career and or studio. This event is open to other teachers also and tickets will be on sale for those who do not qualify under our Independent Teacher Package*

➤ Content will include seminars, keynote speakers, break out groups full of content designed to help independent teachers grow their brands and smash their business goals. Topics include:

• Build a successful brand online;
• Tips to become fully booked and sold out;
• Show me the money – how to access funding to support your work; and
• Meet the expert sessions on a variety of topics – get up close to the key issues in the sector

➤ The day will end with a networking event

➤ You can scout at your class for new talent and develop your fan base

➤ Free entry to show on the day of your class

➤ Use the opportunity of working on such a large scale by having your class filmed and distributed through your networks

* The Independent Teacher Package is new for 2022. When you sign up to teach a class at the show please confirm that you are an independent teacher and not representing a brand, educational establishment or large subsidised company.  All classes at MOVE IT have a financial contribution that is payable against the number of tickets sold, but in the case of classes submitted by brands, educational establishments or large subsidised companies the monies will be paid to the organisation and not the individual teacher. We will require you to provide your bank details in advance of the show. The Creative Team have the autonomy to programme classes in any studio size they deem suitable, it is not possible to request a specific capacity studio.

Contributor Zone

The Contributor Zone is a one stop shop where you can complete all the relevant documentation for your contribution to the show. You can complete your online profile which will be on our website and our show guide; you can upload information about your products, services, shopping items, photos and videos.

The Contributor Zone will also include important guidelines and documents (Admin Forms) that NEED TO BE READ AND COMPLETED for Classes, Main Stage, Showcase Theatre, Competition, Exhibitors and Entry Passes. There are varying deadlines in place for this paperwork to be completed so please read carefully. We strongly advise that you read the guidelines and FAQs for any questions and queries.

The Contributor Zone is your opportunity to digitally showcase all the best bits about you and your company. Here you can upload photos, videos, website links and other information that you think will attract people to your class or performance. We recommend you get creative and make the most of the resource!

ONLINE PROFILE

As part of the promotional package we offer each group/teacher their own online profile page on our website (you build this in the Contributor Zone). This is visible to all visitors to the website and is a dedicated space where you can share a little about yourself. Be creative! This is the place to tell visitors what you do and link to your website. The lead group contact will be sent a username and password to complete this.

Your profile will be live on the site for the duration of the 2022 campaign and you’ll be able to log on and edit your details to keep your profile up to date.

HOW TO GET THERE

ExCeL LONDON – ROYAL VICTORIA DOCK, 1 WESTERN GATEWAY, LONDON E16 1XL

The closest tube station is Prince Regent (for ExCeL) which is on the DLR line.

Full details of travel to the venue are available on staging.moveitdance.co.uk/travel. Please check London Transport’s live travel news in advance of coming. Once you have completed your administration form(s) we will send you details of where to go when you arrive and what time you should be there.

WHEN YOU ARRIVE

Please arrive at the ‘Exhibitor & Artist Entrance’. We recommend entering via ExCeL’s East entrance for easiest access to the halls where MOVE IT is happening. Artist passes will need to be shown on entry. PLEASE ARRIVE AT LEAST 1 HOUR BEFORE YOUR SESSION.

On arrival go to the studio where you class is being held (as indicated on confirmation email) and make yourself known to a member of the MOVE IT team. You should have 10 –15 minutes to set up your music (where applicable) and get ready to start.

SECURITY

The studios are not secure rooms, so please keep you belongings with you at all times. Your belongings remain your responsibility at all times at the event.

LEAFLETS, BROCHURES, BUSINESS CARDS, PROMO CODES

Take advantage of the opportunity of having so many people in the room. Take pictures, film your class and at the end of your class to talk to your students about your work, regular classes and how they can get involved.

You are welcome to hand out your cards or leaflets to participants after the class – it is a great way to promote yourself or your company.

We advise that if you are looking to promote any classes you are running we encourage you to set up a promo/discount code in order to gain the maximum promotional advantage from the people you meet at MOVE IT.

Please note that apart from giving leaflets to participants directly after your class, leafleting is not allowed at MOVE IT unless you are an exhibitor, in which case you can distribute leaflets from your stand.

FILMING AND PHOTOGRAPHY

Elements of MOVE IT 2022 will be filmed and photographed. By teaching you are consenting to the use of your image and voice for print and broadcast for future show promotion. Please note: classes will not be filmed in full.

If you would like to bring someone to film or photograph your class, they will require a filming/photography pass: you must upload this to your profile in order for them to receive a press pass.

If you are also performing at MOVE IT – please refer to separate performance guidelines.

Questions? Email [email protected]